How to Politely Follow Up for a Formal Job Offer

Receiving a verbal job offer can generate a mix of excitement and anxiety. While it's great to have an initial agreement, converting it into a formal offer letter is crucial for both parties. This article will guide you through the process of following up politely to confirm your acceptance, express gratitude, and request a written offer.

Step 1: Send a Thank-You Email

The first step is to send a thank-you email to the individuals who made the verbal offer. Start by expressing your appreciation for the opportunity and reiterating your excitement about becoming a part of the company. Here’s a sample message:

Example:

Email: Hello [Recipient’s Name],

Thank you so much for the verbal offer. I am truly excited about the opportunity to join [Company Name] and contribute to its success. I am eager to bring my skills and experience to the team and look forward to starting on [Start Date].

In the same email, politely request a formal written offer letter. Provide details such as salary, start date, and benefits, which will help ensure everyone is on the same page.

I am looking forward to receiving a formal written offer letter, which includes the salary, start date, and any other benefits. A written agreement will ensure that both parties have a clear understanding of the terms and conditions of the job offer.

Step 2: Clarify the Start Date

Be proactive in setting a start date by asking if the preferred date is agreeable. This can provide a concrete timeline and reduce uncertainty.

I am very excited about the start date of [Proposed Start Date]. Would this be agreeable for both parties? If not, please let me know so we can find a mutually convenient schedule.

This message shows your commitment and willingness to adapt to the company's schedule.

Step 3: Follow Up via Phone Call or Voicemail

While emails are effective, sometimes a personal touch can make a difference. Here’s how you can follow up via phone:

Really excited about the job offer! Thank you so much for this opportunity. Could you please send me the full offer so I can review the details? I appreciate your time and support.

After making the call, if you haven’t received a response, leave a voicemail or follow up with an email reiterating your excitement and request.

Step 4: Ensure a Formal Offer Letter

It’s crucial to have a formal written offer letter. Reiterate the importance of this document and your intention to review and sign it promptly once received. A written agreement provides legal protection and clarity, ensuring both parties are aligned.

I am eager to start my journey with [Company Name]. I will be happy to sign and return the formal offer letter as soon as I receive it. Thank you once again for this wonderful opportunity.

Conclusion

Following up for a formal job offer requires persistence, politeness, and clarity. By sending a thank-you email, clarifying the start date, and following up through phone calls or voicemails, you can ensure that the offer is formalized and you have all the necessary details documented. Remember, a verbal agreement is not enough; a written offer letter is essential for legal and practical purposes.

Wishing you all the best in your new role! If you have any more questions or need further assistance, feel free to reach out.