When an Interview Ends, Should You Send a Follow-Up Email?

After a job interview, you may wonder when it's appropriate to send a follow-up email to the interviewer or employer. The decision to reach out isn't always clear, especially if the job posting indicates 'they will be in touch' after the interview. However, with a strategic and professional approach, a follow-up email can be valuable in staying on the employer's radar.

Understanding the Timing for a Follow-Up Email

It's generally advisable to wait a reasonable amount of time before sending a follow-up email—typically, a week is a common and acceptable timeframe. Waiting too long can make you appear pushy, while sending too soon might come across as overly eager. Once the waiting period has passed, you can craft a polite and professional follow-up email to show continued interest in the role.

Steps to Consider for Your Follow-Up Email

1. Choose the Right Timing

Wait at least a few days after the interview before sending an email. This ensures that the interviewer has had ample time to review all candidates and make a decision. A week is usually a sufficient wait period to avoid being seen as too hasty or impatient.

2. Craft a Strong Subject Line

Use a clear and concise subject line that indicates the purpose of your email. For example:

Subject: Follow-Up on [Job Title] Interview

3. Keep the Email Concise and Polite

Begin with a thank-you for the opportunity to interview and reiterate your interest in the position. Politely inquire about the status of the hiring process and whether there is any additional information or documentation required from you.

Example:

Dear [Interviewer's Name],

Thank you for the opportunity to interview for the [Job Title] position. I am very excited about the opportunity to contribute to [Company Name] and believe my skills align well with the requirements of this role. I am eager to learn more about the next steps in the process and am available to provide any additional information or documentation you may require.

Thank you for your time and consideration.

Sincerely, [Your Name]

4. Be Professional and Positive

Maintain a professional tone throughout the email. Avoid sounding impatient or demanding. Show enthusiasm for the role and express gratitude for the interviewer's time.

Example:

Thank you again, [Interviewer's Name], for taking the time to meet with me. I am genuinely excited about the prospect of contributing to [Company Name]'s mission and I am eager to continue exploring this opportunity further.

Please let me know if there is any additional information you need or if there are any further steps involved in the hiring process. I am very much looking forward to any feedback you may have.

Sincerely, [Your Name]

5. Proofread Before Sending

Double-check your email for any spelling or grammatical errors. A well-written and error-free email demonstrates attention to detail and shows that you are professional and meticulous in your communication.

Example:

To: [Interviewer's Email]Subject: Follow-Up on [Job Title] InterviewDear [Interviewer's Name],Thank you for the opportunity to interview for the [Job Title] position. I am very excited about the opportunity to contribute to [Company Name] and believe my skills align well with the requirements of this role. I am eager to learn more about the next steps in the process and am available to provide any additional information or documentation you may  you for your time and ,[Your Name]

Additional Resources

For more detailed guidance, consider reviewing the following resources:

Follow-Up Email After an Interview: 4 Examples and a Template How to Send a Follow-Up Email After a Job Interview - Career Sidekick Sending an Effective Follow-Up Email After Your Interview - Michael Page

In summary, if an interviewer mentions they will be in touch, sending a polite and professional follow-up email after a week is a smart move. This demonstrates continued interest and can keep you top of mind during the hiring process.